Terms and Conditions

Covid-19 Update

General guidelines and policies are available on the Beyond Travel website in the event you need to cancel or amend your Beyond Travel services.

Click here for our latest Terms and Conditions: http://www.beyondtravel.com.au/terms-and-conditions/



The Beyond Travel Group  is fully accredited with the AFTA Travel Accreditation Scheme (ATAS) and is a member of the Council of Australian Tour Operators (CATO – member TO1039) and Australian Federation of Travel Agents (AFTA).

These Booking Conditions set out the terms on which you contract with us. By placing a booking request, you acknowledge that you have read, understood and agree to be bound by these booking conditions.

“You” and “Your” means all persons named in the booking (including anyone who is added or substituted at a later date). “Beyond Travel”, “we”, “us” and “our” means Beyond Travel Group Pty Ltd trading as Beyond Travel.

Except where otherwise stated, these booking conditions only apply to travel arrangements which you book with us and which we agree to make, provide or perform (as applicable) as part of our contract with you. All references in these booking conditions to “tour”, “services”, “booking”, “contract” or “arrangements” mean such travel arrangements unless otherwise stated.


To book any service, please contact Beyond Travel or your preferred travel agent.


All published rates are in Australian dollars and include GST where applicable and are subject to change prior to us accepting your booking. Prices are based on tariffs and exchange rates as at 01 February 2021. Prices are dynamic and subject to change without notice in the event of increases in taxes and other government charges, negative currency fluctuations, airline fuel surcharges or for any other increases in the costs of delivering your travel arrangements beyond our reasonable control. Prices are protected against currency fluctuation surcharges once payment is received in full, but remain subject to increase due to any tax changes or levies imposed by any government or their agencies or any airline.


To secure a booking, a non-refundable deposit of 10% (20% for Iceland products) will be required within 7 days upon receipt of a confirmation invoice. If a specific product requires further payment or full payment or an alternative deposit period this will be specified at time of booking.

Final payment is due 60 days before the commencement of the first travel service. We are under no obligation to remind you of payments becoming due. If you not make your final payment by this deadline, we reserve the right to cancel your booking and cancellation fees (as specified below) will apply.

Please transfer payment to the following bank accounts and scan and email the transaction record along with your booking reference number to info@beyondtravel.com.au:

Australia CBA – Clarence & King Street Branch, Sydney
BSB: 062-032 Account: 1016 8338
Account Name: Beyond Travel Group Pty Ltd Client Account

New Zealand ANZ – 15 Mercari Way, Auckland
BSB: 010-277 Account: 0157342-00
Account Name: Beyond Travel Group Pty Ltd

Travel agents:
Smartmoney (code: RBSYD) – Australia Only
Paymentgate (code: AARU) – Australia & New Zealand
Enett (code: 200262) – Australia
Enett (code: 300478) – New Zealand

A merchant fee of 1.6% will be charged for payments made by MasterCard and Visa and 1.8% for American Express.

We will endeavour to accommodate changes and additional requests. You acknowledge that changes and requests may not be possible to fulfil. If we are able to fulfil any changes or requests, you agree that a fee of $55 will be payable at the time we confirm the amendment.

Every effort will be made to adhere to the published touring itinerary. We reserve the right to substitute hotels for hotels of a comparable standard. Occasionally, circumstances beyond our control will force changes, amendments or modifications to the itinerary and its inclusions. To the fullest extent permitted by law, we will not be responsible for any omissions or modifications to the itinerary or the inclusions made as a consequence of these circumstances. If you are entitled to any compensation at law for any changes or modifications in these circumstances, then you agree that any compensation you are entitled to will be reduced by the value of any alternative services we provide that you accept. If because of these amendments additional hotel nights (outside of the included tour dates) or flights are required, then we will pass these costs on to you which you agree to pay. Beyond Travel disclaims any liability to you for the costs of airfares, visas or any other expenses incurred by you as a result of any amendment or change to the tour itinerary.

Once your booking has been confirmed, we will only accept cancellations in writing and the following charges will apply, unless otherwise advised:

Hurtigruten Coastal Voyage  All other services
61+ days Loss of deposit 61+ days Loss of deposit
60-42 days 30 % fee 60–46 days 50% fee
41-28 days 60% fee 45–0 days 100% fee
27-14 days 90% fee  
13-0 day 100% fee  

Note that charges for visa support documentation and rail, coach and theatre tickets are non-refundable once issued or purchased. Airline tickets and rail passes which have been issued are subject to cancellation fees imposed by the airline or rail company. These cancellation charges will be passed on to you.

Events outside our control: If a tour cannot proceed due to flood, earthquake, war or civil strife, acts of terrorism, hurricane, cyclone, industrial disturbance, strike, fire, lock out, epidemic, pandemic, failure  or delays of scheduled transportation facilities, or other acts of god, or any law, order, decree, rule or regulation of any government authority, or for any reason whether of a similar or dissimilar nature beyond the control of Beyond Travel (Force Majeure), our contract with you will terminate and there will be no claim for damages by either party against the other, provided that we will refund you any payments made by you that we have not expended (or legally committed to expend) minus an administrative fee of $200 per person. If we provide you with any alternative services or assistance where a tour is cancelled because of Force Majeure, then you agree the amount to be refunded to you will be reduced by the value of these services and assistance.

Operational reasons: We may cancel a tour for reasons beyond Force Majeure at any time up to 4 weeks before the commencement of your scheduled travel arrangements. If we cancel a tour for operational reasons, we will endeavour to offer you alternative arrangements (and if the alternative arrangements are of lower value and you accept them, then we will refund you the difference). If we do not offer you any alternative arrangements, then we will refund you all amounts paid at the time of cancellation.

No liability for other costs: Beyond Travel will not be responsible for any other travel arrangements affected by, or any additional costs incurred as a result of our cancellation, including costs of airfares, visas or other expenses incurred by you as a result of our cancellation.

No refunds will be made for any tours, meals, accommodation, sightseeing, transfers, or any other services included in the tour cost, which you do not utilise, if you are a “no show”, choose voluntarily not to use the service, if you decide to leave the tour early, or if you are excluded from the tour due to your behaviour or health. No overseas supplier or tour leader is authorised to promise a refund on our behalf. All claims for refunds or reimbursements must be received in writing within 3 weeks from the date the service was provided.

Beyond Travel and its principals will do everything possible to make sure your holiday goes according to plan; however, sometimes an unforeseen event occurs to cause changes to itinerary, hotel, rail or vessel in which case an alternative of similar standard will be arranged. Beyond Travel will notify you on these changes as soon as possible, but be under no further obligation.

For group bookings different terms and conditions may apply. Please contact Beyond Travel for further information.

Discounts apply to bookings either deposited or paid in full by the dates indicated. Savings amounts will vary by service. 

Your Bonus Discover More Travel Vouchers are a great way to add value to your holiday. They are offered on select products (tours & cruises etc.) when you book and deposit and/or pay in full by the dates outlined on out website.  These dates, terms and values will also be outlined on your quote or invoice.

Travel Voucher Validity:
We aim to make redemption as easy for you as possible!
Redeem your Discover More Travel voucher against ANY additional Beyond Travel service as featured in ANY of our SIX Beyond Travel brochures and on our FIVE Beyond Travel websites:

Cruise CroatiaCruise RussiaBeyond TravelIndia & BeyondSri Lanka & Beyond

Redemption of 2021 Discover More Travel Vouchers will expire 29 December 2021.

Note Expiry dates: Redemption of the 2021 Discover More Travel Vouchers expire 29 December 2021. Redemption of the 2022 Discover More Travel Vouchers expire 29 December 2022.

All additional services and any outstanding payments must be finalised before your travel voucher expires. However your travel services can be up to a year after the expiry date of your travel voucher. Remember you must book and confirm all services prior to the expiry of your travel voucher.
Discover More Travel Vouchers are not combinable with any other offer unless advised otherwise and are invalid if the tour or cruise for which they were issued is cancelled.

Single Traveller Offers:

Single travellers generally receive 50% of the per couple voucher amount unless otherwise specified (we give you more when we can!).

Not Able To Use Your Travel Voucher?

No problem! You can also transfer your voucher and share your bonus, with your friends and family. To do this please email info@beyondtravel.com.au, quote your booking reference and ask to share your voucher. We’ll send you a quick form to fill in and the additional terms to prevent fraud and “double dipping”. Discover More Travel Vouchers have no cash value and no refunds will be issued for any unused amounts.

Cant find what you need?

We understand you might not be able to find a suitable additional service in our destinations – Just let us know, we welcome your questions and will be happy to consider extending redemption to other travel services or destinations not featured in our brochures or on our websites, such as: Additional hotels, stopovers in Asia and the Middle East and even air tickets in select destinations. Be assured we will do our best to assist you, although redemption against services not featured on our websites or in our brochures is not guaranteed and may not always be possible. This service is at our discretion and offered on a request basis only.

Documentation is normally forwarded to you or your travel agent approximately 3-4 weeks before the commencement of your service. If you are departing Australia or New Zealand more than 4 weeks before commencement of your service, please advise Beyond Travel or your travel agent at the time of booking.

Australian and New Zealand citizens must hold a current passport.

Important: Many countries require your passport is valid for 6-months from the date you arrive OR intend to depart that country, be sure to check your passport validity meets each countries requirements. It is the responsibility of the individual to obtain the required visas prior to departure and ensure they hold the required travel documents for each country visited. Failure to do so which results in the need to cancel travel arrangements will incur normal cancellation penalties. It is your sole responsibility to obtain vaccinations and preventative medicines as may be required for the duration of the tour. Any information provided by us is given in good faith and may not be relied upon as being accurate and does not constitute formal advice.

Beyond Travel do not take responsibility if you rely upon this information and fail to obtain your own independent advice.

Cancellation and refund conditions are strictly enforced; therefore, we recommend that you carry comprehensive travel insurance which covers cancellation due to unforeseen circumstances or those beyond your control. Ask your Beyond Travel consultant for a choice of policies.

If you have a complaint about any aspect of the travel arrangements, you must immediately bring it to the attention of the tour leader or our local representative at the time to give us the opportunity to put things right. If you fail to do this, you agree that you waive the right to make a future claim against us in connection with the problem. If you notify the tour leader or our local representative of the problem and the problem is not solved to your satisfaction you must forward your complaint in writing to Beyond Travel no later than 28 days after completion of the tour at (otherwise you waive the right to make a claim against us in connection with the problem):

Services supplied as agent
Beyond Travel Group Pty Ltd, trading as Beyond Travel, is an intermediary and acts only in the capacity of agent for the suppliers of transportation, tour and cruise operations and other services over whom we have no control. All receipts, tickets or vouchers are issued subject to the terms and conditions under which services are provided. To the fullest extent permitted by law, Beyond Travel assumes no responsibility for loss, injury, accident, delay, damage or irregularity that may be caused to person or property in connection with the services supplied by third party suppliers.

Services supplied as principal
To the extent only that Beyond Travel is considered to be principally provides any services to you, then we will provide those services to you with reasonable skill and care. We will only be responsible for our employees in the course of their employment, and for our agents and suppliers (where we are not the supplier’s agent) if they were carrying out the work we had asked them to do.

We will not be responsible if the loss, damage, claim or expense was caused by the acts or omissions of yourself, of any other third party not connected with the provision of those services.

Please note that if the services which gave rise to the claim complied with local laws and regulations, the services will be deemed to have been properly performed, even if this would not be considered the case in Australia.

General liability limitation
Australian Consumer Law and corresponding legislation in other jurisdictions in certain circumstances imply mandatory conditions and warranties into consumer contracts (“Consumer Warranties”). These conditions do not exclude or limit the application of the Consumer Warranties.

Other than the Consumer Warranties, Beyond Travel disclaims all warranties. To the extent permitted by law, the maximum liability of Beyond Travel to you under these conditions, in tort (including negligence) or at law is limited to arranging for the travel arrangements to be resupplied or payment of the cost of having the travel arrangements resupplied.

Errors and Omissions
Every effort is made to ensure the accuracy and currency of the information in our brochures and websites, errors and omissions may occur. Beyond Travel disclaims all liability to any party for loss or damage resulting from such errors and omissions

By making your booking request you acknowledge and agree that you have read, understood and agree to these Booking Conditions. These conditions cannot be varied, altered or waived by any servant, agent or representative of Beyond Travel or any other person providing services on the tour.

By making a booking request, you are deemed to have agreed and consented to all terms in these Booking Conditions and in any other documents provided to you by Beyond Travel or any other person who may have booked the tour on your behalf. If you book on behalf of another party, you represent and warrant to Beyond Travel that you are duly authorised to provide the agreement and consent the other party and you agree to indemnify Beyond Travel for any breach of warranty in this regard.

All monies paid by you to us will be the property of Beyond Travel and will be a debt due and payable to the relevant supplier (contingent on availing) once the services to which the money relates have been availed or the relevant booking cancelled (subject to cancellation fees). You agree and acknowledge that such monies will not be held by Beyond Travel on trust for or on behalf of you, and we may hold such monies in any account as we see fit, including with our own and/or other customer monies.

The contract between you and Beyond Travel is deemed to have been made in the State of New South Wales, Australia, and shall be governed by the laws of the State of New South Wales, Australia. Any disputes shall be dealt with by a court with the appropriate jurisdiction in the State of New South Wales, Australia.

If any provision of these Booking Conditions is found to be unenforceable, then to the extent possible it will be severed from these conditions without affecting the remaining provisions.

These Booking Conditions do not affect any rights you have as a consumer under Schedule 2 of the Competition and Consumer Act 2010 (Cth).